AustraliaDay_Planning2011

Preparations are underway for Australia Day 2011

This has been updated from our 2010 plans and may include some errors particularly re who is prepared to help - Viv has skimmed over it and made many changes.

Who?: Elizabeth, Viv, Brian, Gemma, Jasmine, Rose, Lily **Others?** Establish routine of serving
 * 7am** team to meet to set up Marquees, BBQs and Tables/Chairs

Guides to open with Colours - Gemma to call - 3 Girls required last year it was Molly, Jasmine & Mackenzie National Anthem (Who to lead?) All girls together & Raising of Flag Australia Day Message from State Commissioner - Hayley Martin to read (Jasmine wrote the letter) Guest Speaker June Cameron Presentation of BP Thankyou flowers presentation (by 2 Guides) Video of Coonabarabran Guides 2010 Grace
 * Proposed Program**
 * 8am Welcome**

Selling of breakfast tokens (2 Guides) Serving of Juice (Younger Guides) Serving of tea/coffee - Gemma & older Guides
 * Serve Breakfast** (Need 5 volunteers - Brian,

Egg & ham Rolls, Lamingtons, Tea/Coffee Juice Cost $5
 * Proposed Menu**

10 doz Roll - for muffins ||= placed on plates Rolls to be opened ||= MAKE SURE FOODS STUFFS ARE FRESH NOT FROZEN || Ham on bone Juice - (see note 4x2lt Berri Juice) Sauce - BBQ & Tomato 2 of each (unless @ saleyards) Serviettes need to buy (100 for $1 at Wworths) 200 Salt & Peppers (need to check) cups - plenty Tea - Margarine - Coffee Milk - 2L normal, 2 L UHT (+2 extra UHT ) 1Kg sugar Plastic plates - Oil - ||= Anna to slice ham prior
 * Planning**
 * = Task ||= Date Due ||= Description ||= Who responsible ||= Comment ||
 * = Bakery Order ||=  ||= 10 dozen Lamingtons,
 * = Food Purchasing ||=  ||= Eggs - 9 dozen eggs

Nice stuff this year Liz has 2 lge bottles of sauces

Have plenty

Have plenty

Have plenty

enough Need another packet plenty ||= What about disposable gloves if handling food? Yes we have plenty Water coolers at hall but we may need water as the hall water is **yuk**

Need 2x 100

Have plenty of plastic cutlery || 4 tables in hall 2 other tressle tables in guide shed Anna 20 bring 2 trestle tables
 * Mow lawn around guide hall ||  || Needs to be done weekend or Monday just prior to Australia Day || **Robyn & Kerry to do on Sunday prior to Australia Day - We need to rake before weekend and weed.**
 * Viv organising a team for early Friday morning.**
 * Liz won't be there but I have vaccuumed and cleaned bathroom.** ||  ||
 * = Hall layout ||= Sunday prior ||= 9 tressles in Guide shed

Chairs - 81 chairs plus 20 chairs from Anna

Tables set up by - Vivian Evans Liz Betts

Igloos - for juices Elizabeth? 2lge/2small, 1ce blocks for the igloos Urn ||= Set up Viv, & Elizabeth & Anna


 * Set up projector and screen & speakers for the movie**

(Do you know how to work it??) ||= Thinking chairs indoors for presentations Tables under marquees for eating Anna has about 20 chairs & 2 trestle tables (sw club has more if needed) || Decorations?? - Australia flags, gum nuts?? Can we reuse last years? yes || Liz working on decorations
 * Check speaker system (do we need?)**
 * Powerpoint display || 25/1/09 || Borrow and set up projector and lap top for display of photos and presentations || **Viv to collect Monday** ||  ||
 * Tables laid ||  || Table cloths (in hall)

A variety of tablecloths at the hall.. || Matrons Grp has table cloths - can hire at cost of drycleaning || Need tokens ||= 2 guides - ||= Need decision on Guides and certain people not paying - given tokens for their work Workers and Guides do not pay for brekky Anna has cash box Liz has tokens organised || Need Bain marie from Denise Can use Dream pots || **Anna to bring hers BBQ and Utensils** Elizabeth has purchased BBQ and gas bottle || Anna picked up Bain marie from Denise & will coordinate to leave at guide hall - Done || Taking orders of coffee/tea after meal consumed ||= Guides
 * = Marquees ||= 7am 26/1/09 ||= Need a team to set up on the morning (at least 4 people) ||=  ||=   ||
 * = Selling of meal tokens ||= As people line up for breakfast ||= $5 per head
 * Set up BBQ & bain marie ||  || Gas bottles etc need to be checked
 * Melissa to bring her BBQ & utensils**
 * = Who to lead National anthem? ||=  ||=   ||= Gemma & all Guides ||=   ||
 * = Presenter of gifts ||=  ||=   ||=   ||=   ||
 * = Who to lead Grace ||=  ||= Choice of Grace (last year hark to the chimes) ||= Not Johnny Appleseed ||=   ||
 * = Serving of drinks ||=  ||= Serving cold drinks during line up and serving of meal

Senior guides making orders Older Gumnut guides taking orders and carrying back to guest ||=  || Ham ||= Brian Evans - agreed :-) Anna? Melissa? Greg? ||=  || Evaluation: We need to make a banner to advertise the event. Need to buy egg circles Estimate breaky to be served at 9am. Need Grace cards at hall. Need more Plastic plates For one igloo, we need 4 2lt breaky juice (Berri) mixed with 1 water and a large ice block.
 * = Cooks ||=  ||= Eggs

Australia Day down at Neilson Park **Have you organised this?????? __We need to organise flags.__** Colour Party - Last Year - Gemma Evans & Escorts Mackensie Newton and Jasmine Evans Bev Rayner as support? Need to check protocol regarding Indigenous flag raising - Last year - Practice 3pm Monday afternoon - Meet at Guide Hall Bev to take girls down to