Australia+Day+2010

Preparations are underway for Australia Day 2010

Elizabeth, Viv, Brian, Gemma, Jasmine, Anna, Melissa, Greg Establish routine of serving
 * 7am** team to meet to set up Marquees, BBQs and Tables/Chairs

Guides to open with Colours - Gemma to call - Amanda, Jasmine & Mackenzie National Anthem (Rosie to lead?) All girls together & Raising of Flag Australia Day Message - Molly Atkinson (Daisy wrote the letter) Gemma Evans 2010 Jamboree Presentation Presentation of Awards - Region Leader Yvonne McRae Gift and card presentation (Hayley & Jasmine to present cards) Vivian Evans - Celebrating 100 years of Guiding Guides to sing/play bells Grace - Hark to the Chimes Lily to Lead
 * Proposed Program**
 * 8am Welcome**

Selling of breakfast tokens (2 Guides) Serving of Juice (Younger Guides) Serving of tea/coffee - Rose, Lily & Gemma
 * Breakfast**
 * Serve Breakfast** (Elizabeth, Greg, Brian, Anna, Melissa)

Egg & Bacon Rolls, Lamingtons, Tea/Coffee( plenty in hall), Juice
 * Proposed Menu**

Planning 10 doz Roll - for muffins ||= Viv has ordered Bacon - perhaps chopped up to sprinkle on Juice - (Breakfast juice concentrate) Sauce - BBQ & Tomato 2 of each (unless @ saleyards) Serviettes need to buy (100 for $1 at Wworths) Salt & Peppers (need to check) cups - plenty Tea - 100 there and Bev bringing more Margarine - for those who want it (in hall) Coffee(2 Jars) - in hall Milk - 2L normal, 2 L UHT (+2 extra UHT in hall) 1Kg sugar (in hall) Plastic plates - ( Elizabeth has some need more) Oil - plenty in hall. ||= **Anna to buy Monday afternoon after final check on Monday at hall** ||= What about disposable gloves if handling food? Yes we have plenty || 25/1/09 ||= 9 tressles in Guide shed 4 tables in hall 2 other tressle tables in guide shed Anna 20 bring 2 trestle tables
 * = Task ||= Date Due ||= Description ||= Who responsible ||= Comment ||
 * = Bakery Order ||=  ||= 10 dozen Lamingtons,
 * Viv to pick up on Monday afternoon** ||=  ||
 * = Food Purchasing ||=  ||= Eggs - 9 dozen eggs
 * Mow lawn around guide hall || 20th Jan || Needs to be done weekend or Monday just prior to Australia Day || D. Korff Yes plans to do prior to 20th January
 * Viv asked Robyn & Kerry to do on Sunday prior to Australia Day** ||  ||
 * = Hall layout ||= 2pm

Chairs - 81 chairs plus 20 chairs from Anna

Tables set up by - Melissa Newton, Vivian Evans Liz Betts

Decide on venue - if school or stay at the hall

Igloos - for juices Elizabeth 2lge/2small, 1ce blocks for the igloos Urn ||= Set up Viv, Melissa & Elizabeth & Anna


 * Anna to bring chairs and tressles**


 * Viv to bring fans (do we need more fans)**


 * Set up projector and screen**

(Do you know how to work it??) ||= Thinking chairs indoors for presentations Tables under marquees for eating Anna has about 20 chairs & 2 trestle tables (sw club has more if needed) || Decorations?? - Australia flags, gum nuts??Done || Liz working on decorations
 * Check speaker system (do we need?)**
 * Powerpoint display || 25/1/09 || Borrow and set up projector and lap top for display of photos and presentations || **Viv to collect Monday** ||  ||
 * Tables laid ||  || Table cloths (in hall)

A variety of tablecloths at the hall..


 * Liz bringing grey tape** || Matrons Grp has table cloths - can hire at cost of drycleaning ||
 * = Marquees ||= 7am 26/1/09 ||= Need to source and set up

Need a team to set up on the morning (at least 4 people) Back up - Primary School under infants if inclement weather ||= V.Evans to source - TAFE marquee in hall


 * Brian bringing new ones** ||= Viv has TAFE marquee in hall 6 x 3

2 3x3 coming via BCF Dubbo - Brian picking up from courier || Need tokens ||= 2 guides - ||= Need decision on Guides and certain people not paying - given tokens for their work Workers and Guides do not pay for brekky Anna has cash box || Need Bain marie from Denise Can use Dream pots || **Anna to bring hers BBQ and Utensils Melissa to bring her BBQ & utensils** Elizabeth has purchased BBQ and gas bottle Lily to conduct bells ||=  || Taking orders of coffee/tea after meal consumed ||= Guides
 * = Selling of meal tokens ||= As people line up for breakfast ||= $5 per head
 * Set up BBQ & bain marie ||  || Need good BBQ purchased
 * Viv needs to pick up BBQ and gas bottle from Pearsons purchased by Elizabeth.** || Anna picked up Bain marie from Denise & will coordinate to leave at guide hall - Done ||
 * = Who to lead National anthem? ||=  ||=   ||= Gemma & all Guides ||=   ||
 * = Presenter of gifts ||=  ||= To awardees ||= 2 guides ||=   ||
 * = Who to lead Grace ||=  ||=   ||= Rose & All Guides
 * = Serving of drinks ||=  ||= Serving cold drinks during line up and serving of meal

Senior guides making orders Older Gumnut guides taking orders and carrying back to guest ||=  || Bacon ||= Brian Evans Anna Melissa Greg ||=  || Australia Day down at Neilson Park Colour Party - Gemma Evans & Escorts Mackensie Newton and Jasmine Evans Bev Rayner as support Need to check protocol regarding Indigenous flag raising - Viv has done Practice 3pm Monday afternoon - Meet at Guide Hall Bev to take girls down to (
 * = Cooks ||=  ||= Eggs