AustraliaDay_Planning2013

Preparations are underway for Australia Day 2013

This has been updated from our 2011 plans and may include some errors particularly re who is prepared to help - Viv has skimmed over it and made many changes.

Who?: Establish routine of serving
 * 7am** team to meet to set up Marquees, BBQs and Tables/Chairs

Guides to open with Colours - National Anthem (Who to lead?) Ask Robina Otropcek Australia Day Message from State Commissioner - Guest Speaker - Waratah Guides who attended FanTAStic
 * Proposed Program**
 * 8am Welcome**

Thankyou flowers presentation (by 2 Guides) Video of Coonabarabran Guides 2012???? Grace

Serving of Juice (Younger Guides) Serving of tea/coffee - Waratah Guides
 * Serve Breakfast** (Need 5 volunteers - Brian,

Egg & Bacon Rolls, Lamingtons, Tea/Coffee Juice Cost $5
 * Proposed Menu**

10 doz Roll - for muffins ||= Liz ||= MAKE SURE FOODS STUFFS ARE FRESH NOT FROZEN || Sauce - BBQ & Tomato 2 of each (unless @ saleyards) Salt & Peppers (need to check) cups - plenty Tea - Coffee 1Kg sugar Plastic plates - Oil - ||= Liz ||= What about disposable gloves if handling food? Yes we have plenty Water coolers at hall but we may need water as the hall water is **yuk**
 * Planning**
 * = Task ||= Date Due ||= Description ||= Who responsible ||= Comment ||
 * = Bakery Order ||=  ||= **10 dozen Lamingtons,**
 * = Food Purchasing ||=  ||= **Eggs - 9 dozen eggs**
 * 5x 1 kg bacon**
 * Juice - (see note 4x2lt Berri Juice)**
 * Serviettes need to buy (100 for $1 at Wworths) 200**
 * Margarine -**
 * Milk - 2L normal, 2 L UHT (+2 extra UHT )**

Need 2x 100

Have plenty of plastic cutlery || 4 tables in hall 2 other tressle tables in guide shed
 * Mow lawn around guide hall ||  ||   ||   ||   ||
 * = Hall layout ||=  ||= 9 tressles in Guide shed


 * Set up projector and screen & speakers for the movie**


 * Check speaker system (do we need?)**

Chairs - 81 chairs

Tables set up by -

Igloos - for juices 2lge/2small, 1ce blocks for the igloos Urn ||=  ||=   || Decorations?? - Australia flags, gum nuts?? Can we reuse last years? yes ||  ||   || Taking orders of coffee/tea after meal consumed ||= Guides
 * Powerpoint display ||  || Borrow and set up projector and lap top for display of photos and presentations ||   ||   ||
 * Tables laid ||  || Table cloths (in hall)
 * = Marquees ||= 7am 26/1/09 ||= Need a team to set up on the morning (at least 4 people) ||=  ||=   ||
 * = Selling of meal tokens ||= As people line up for breakfast ||= $5 per head ||=  ||=   ||
 * Set up BBQ & bain marie ||  || Gas bottles etc need to be checked ||   ||   ||
 * = Who to lead National anthem? ||=  ||=   ||=   ||=   ||
 * = Presenter of gifts ||=  ||=   ||=   ||=   ||
 * = Who to lead Grace ||=  ||= Choice of Grace ||=   ||=   ||
 * = Serving of drinks ||=  ||= Serving cold drinks during line up and serving of meal

Senior guides making orders Older Gumnut guides taking orders and carrying back to guest ||=  || Bacon ||=  ||=   || Evaluation: We need to make a banner to advertise the event. Need to buy egg circles in cupboard Estimate breaky to be served at 9am. Need Grace cards at hall.in drawers at the front of hall Need more Plastic plates in cupboard across from fridge For one igloo, we need 4 2lt breaky juice (Berri) mixed with 1 water and a large ice block.
 * = Cooks ||=  ||= Eggs